Description
Work Arrangement: Hybrid with 1 day WFH
Position Summary:
Performs responsibilities related to Employee Engagement Activities and Administrative tasks. For Employee Engagement the scope of work includes program/activity development, coordination and delegation, implementation and assessment. While the Administrative work involves managing purchasing and procurement, inventory, and ensuring the maintenance of facilities and equipment.
Main Responsibilities:
Employee Engagement Activities
Provides comprehensive support to the firm in planning and executing both small-scale and firm-wide activities, ensuring they are well-coordinated and run smoothly. This involves:
- Program Development – create, plan and execute programs and activities that are aligned with the firm's goals and values
- Wellness Programs – develop and coordinate wellness initiatives and programs to support the wellbeing of employees
- Carry out strategies to promote inclusion, diversity and equity in the workplace
- Organizes committees when necessary and ensures that they are well-structured
- Delegates responsibilities to committee members to ensure tasks are efficiently managed
- Coordinates with travel agencies and vendors to arrange necessary services
- Handles necessary logistical requirements
- Assess the areas to be improved including the trends and challenges and provide actionable recommendations
Administrative Tasks
Supports the Assistant Administrative Manager in performing tasks for the following areas:
- Purchasing and Procurement – deals with external suppliers/vendors for quotations and sources out new suppliers/vendors when necessary, prepares purchase orders, and ensures accuracy of items delivered
- Inventory - ensure up-to-date physical count and monitoring report are tallied for the inventory of office furniture and fixtures;
- Maintenance of Facilities and Equipment – assist in monitoring and coordinating repairs
Candidate Qualifications/Experience:
- Bachelor of Business Administration / Liberal Arts / Human Resources / Psychology
- At least two (2) years of working experience in HR and Admin or related field with focus on Employee Engagements and Purchasing/Procurement
- Project management experience is an advantage
- With ability to communicate effectively (both oral and written) and foster good relationships with key stakeholders (both internal and external)
- With a keen eye for details, flexibility, and can work collaboratively in a team
- Demonstrates strong leadership and time management skills, with the ability to organize multiple tasks and perform effectively under pressure
- Exhibits creative thinking, interpersonal skills and analytical skills
- Able to write /draft reports, memos, and other related documents
- Able to sort, index, categorize, order, manipulate, and organize information/data/documents
- Proficient in the use of MS Word, MS Excel, and MS Outlook, and able to quickly learn and utilize computer applications for the performance of tasks
Benefits:
- with monthly allowance of Php3,810 (maximum)
- 15 Sick Leave credits upon hiring (based on prevailing office policy)
- Vacation Leave credits upon regularization (based on prevailing office policy)
- Health and Life Insurance (based on prevailing office policy)
- Medicine Reimbursement (based on prevailing office policy)
- Uniform (based on prevailing office policy)
About Quisumbing Torres
For more than five decades, we have helped top multinational and domestic companies drive their growth in the country. We provide global reach with deep local roots, delivering exceptional and effective legal advice and assistance to clients across borders seamlessly.
In 1963, the Firm was established as Collas and Guerrero, and later became known as Quisumbing Torres.
As part of Baker & McKenzie’s global network with more than 12,000 people in 77 offices in 47 countries, we offer market insight and international experience that few firms in the Philippines can match.
With our team of more than 50 Philippine lawyers, we are a full-service firm, advising clients in the Banking & Finance, Corporate & Commercial, Dispute Resolution, Employment, Immigration, Intellectual Property, and Tax practice areas. More specifically, we are able to deliver industry-specific advice on:
- Aviation, Aerospace & Defense
- Chemicals and Plastics
- Construction & Building Materials
- Consumer Goods & Retail
- Energy & Utilities and Climate Change
- Financial Services
- Food & Beverage
- Hotels, Resorts & Tourism
- Infrastructure
- Insurance
- Information Technology
- Manufacturing & Wholesale
- Media & Entertainment
- Mining & Metals
- Oil, Gas & Petrochemicals
- Pharmaceuticals & Healthcare
- Real Estate (including REITs)
- Services (including Outsourcing)
- Telecommunications
- Transportation & Logistics